NOTE: This feature is available with a license of Attendance Pro
The Manage Student Statuses feature allows administrators to change statuses for students across date ranges from a central location.
Configuring Admin access to use this feature
This feature can be enabled by going to Qwickly Dashboard > Manage Attendance > Settings > Attendance tab > Student Statuses Manager. The checkbox should be checked and the "Save Settings" button needs to be clicked to turn on this feature.
Next, admins need to be allowed access to this feature. Under the "Student Statuses Manager" options, there should be a dropdown of all administrators in the Qwickly Dashboard. One or more users can be authorized to use this feature by selecting them from the dropdown and clicking "Add User".
All authorized users will be listed. If any users have to have their access revoked, the trash icon next to their name can be clicked which will remove their access to this tool.
Furthermore, if this feature has been enabled, admins have the option of disallowing instructors to modify any records at the course level which have previously been updated by any admins through Manage Student Statuses. This is explained more below in the section "Disable Instructors from modifying a record which an admin has modified"
Utilizing the feature
Admins who have been configured to use this feature will be able to find this feature by going to Qwickly Dashboard > Manage Attendance > Manage > Student Statuses
Admins Can select edit record for a single user or group of users (by lookup value or selecting a pre-created student grouping). Next, the admin needs to select a date range (for a single date, the same date can be entered for “Sessions from” and “Sessions to”)
When a lookup is completed, a menu is shown with student data for the selected date range (or a message is shown that no data exists in the range for any particular user)
- If a student’s data needs to be edited, the admin must first click on the checkbox next to the student’s name to unlock the menu
- To edit a specific record of the student, the Admin must then click on the “Edit” checkbox for that row of student data. IMPORTANT: if the edit checkbox is not clicked, the attendance data displayed on that row will NOT change.
- If the admin wishes to bulk update a user’s data, they can click on the checkbox labeled “Perform bulk actions for selected student”
When the admin is ready to apply any selected changes, they will need to click the review action. This gives the admin a final confirmation prompt asking them to confirm that they are updating X amount of attendance record dates.
Once the admin confirms and clicks “Update Records”, the actions should start applying in the background. The admin should NOT navigate away from the page until all actions are complete and they receive a confirmation that they can successfully navigate out of the window.
The actions will also be logged at the instance level (for admins) and at the course level (for instructors) for future reference
Instance Logging
Any actions will be logged in the following format:
{UTC datetime of action}:
Admin {email of admin} updated the following records: user {user’s name}, course: {course name}, date: {date}, status: {status},
Course Logging (limited release):
Any actions will be logged in the following format:
{UTC datetime of action}:
Admin {email of admin} updated the following record: user {user’s name}, session date: {date}, status: {status}
Disable Instructors from modifying a record which an admin has modified
By default, Instructors can change the records which an admin has edited. If the admin team wants their actions to be final and want to stop instructors from modifying these records further, they can go to Manage Attendance > Settings > Preferences > check the setting for “Restrict instructors from editing student attendance records if they have been changed at the system level.” and press save
When this is done, instructors will not see an option to update any record that an admin has updated.
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