Location Manager

Note: This feature is only available with a license of Qwickly Attendance Pro.

Users of Qwickly Attendance Pro have the option to use the Location Manager feature, which allows institutions to create multiple Campuses, Buildings, Floors, and Rooms. Each level of organization (Campuses, Buildings, Floors, and Rooms) can be viewed in a tiered hierarchy, meaning that a Campus is the largest unit, followed by a Building (which exists within a Campus). A Building can have multiple floors and Rooms. 

Each unit can be associated to a specific latitude and longitude. The locations (latitude, longitude, and radius data) associated with a Room will work in conjunction with Qwickly Attendance Check-In Mode and the Location Confirmation Feature.

1. Access Location Manager
2. Create a Campus
3. Create a Building
4. Create a Room

Access Location Manager

To access the Location Manager:

1. Log in at https://www.qwickly.tools/
2. Select 'Manage Attendance' on the appropriate instance panel
3. Select 'Manage'  in the left-hand navigation and then 'Locations'
   
   

 

Create a Campus

To create a Campus, select the 'Add Campus' button. 

Next, complete the following fields:

• Name of Campus
• Address (optional)
• City (optional)
• State/Province (optional)
• Postal code (optional)
• Latitude, Longitude, and GPS Radius (optional)
  
  
• Active Status - This determines whether a Campus is visible within the 'Locations' panel when associating a location with a Course. If the Active Status is checked, the Campus will be visible in the 'Select Campus' dropdown (see example below).

Once the required fields are complete, click Submit.

Once a Campus has been created, Buildings can be created within that Campus.

Create a Building

Once you have created a Campus, select the 'Add Building' button. 

Next, complete the following fields:

• Name of Building
• Address (optional)
• City (optional)
• State/Province (optional)
• Postal Code (optional)
• Number of Floors (optional)
• Building Type (optional): Building descriptor (e.g. library, lecture hall, student center, administrative)
• Latitude, Longitude, and GPS Radius (optional)
• Active Status: This determines whether a Building is visible within the 'Locations' panel when associating a location with a Course. If the Active Status is checked, the Building will be visible in the 'Select Building' dropdown.

Once the required fields are complete, click Submit.

Once a Building has been created, Rooms can be created within that Building.

Create a Room

Once you have created a Building, select the 'Add Room' button. 

Next, complete the following fields:

• Floor (Optional): Add clarification on what floor of the Building the Room is located on
• Room Name or Number
• Room Type (optional): Add an additional descriptor for the Room (e.g. Lab, Lecture Hall, Auditorium)
• Capacity (optional): Specify room capacity details
• NFC Tags (optional): This is not required to create a Room, however NFC Tags must be configured to utilize NFC Check-In. More information on associating NFC Tag values to Rooms can be found at https://qwickly.zendesk.com/hc/en-us/articles/41599348309773-Associate-NFC-Tags-to-a-Room-in-Location-Manager. 
• Seating Grid: This is not required to create a Room, but can be utilized to create an Enterprise Seating Chart. 
• Latitude, Longitude, and GPS Radius: This is not required to create a room, but must be completed if you plan to utilize the Location Confirmation feature.
• Active Status: This determines whether a Room is visible within the 'Locations' panel when associating a location with a Course. If the Active Status is checked, the Room will be visible in the 'Select Room' dropdown.

Once the required fields are complete, click Submit.