Qwickly Attendance: Using Custom Associated IDs

• How to Add Custom Associated IDs
  • Upload Custom Associated IDs in Bulk via .csv File 
  • Upload Custom Associated IDs Individually
• Using Custom Associated IDs for Card Reader Mode

Users of Qwickly Attendance may want to use a field outside of username, SIS ID and email to store user information for Attendance taking modes such as Card Reader mode. Qwickly Attendance allows institutions to use a new field, "Custom Associated ID," to store a custom value field which they can use when taking attendance using Card Reader Mode.

Note: Custom Associated IDs can now be managed via the Qwickly Attendance API. More information is available at https://qwickly.zendesk.com/hc/en-us/articles/40367409519885-Qwickly-Attendance-API. 

How to Add Custom Associated IDs

Custom Associated IDs can be updated in bulk or by looking up student information individually.

1. Upload Custom Associated IDs in Bulk via .csv File 

System Admins can complete a file upload to bulk update users' Custom Associated IDs. This can be done by:

1. Log in to the Qwickly Administrator Dashboard (https://www.qwickly.tools/, https://uk.qwickly.tools/, or https://au.qwickly.tools/)
2. Click 'Manage Attendance' and navigate to 'Settings' in the left-hand navigation, then to the 'Preferences' tab

The "Select ID field" option allows the user to choose what type of ID to match the corresponding Custom Associated ID with.

The user can prepare a file that matches either an LMS ID with the Custom Associated ID, or an SIS ID with a Custom Associated ID. The .csv file should be in the following format (without a header row):

user's selected ID (i.e., LMS ID or SIS ID), Custom Associated ID

Here is a sample file upload for a Blackboard institution which has selected Blackboard ID:

 

Here is another sample file upload for an institution which has selected SIS ID:

2. Upload Custom Associated IDs Individually

System Admins can find the data Qwickly stores on each user by logging in to the Qwickly Administrative Dashboard (https://www.qwickly.tools/, https://uk.qwickly.tools/, or https://au.qwickly.tools/) and clicking on the second button at the top of the appropriate instance panel.

This will produce a page that contains all of the information that Qwickly has on users of the instance. A Custom Associated ID can be added/edited individually for users here.

Using Custom Associated IDs for Card Reader Mode

Once Custom Associated IDs have been updated for users, Card Reader Mode settings can be configured to use this field as the identifier.

This can be done by:

1. Log in to the Qwickly Administrator Dashboard (https://www.qwickly.tools/, https://uk.qwickly.tools/, or https://au.qwickly.tools/) 
2. Click 'Manage Attendance' and navigate to 'Settings' in the left-hand navigation, then to the 'Modes' tab
3. Select 'Custom Associated ID' in the Identifier settings