Qwickly Attendance Pro: Scheduling Sessions by File Upload

Note: This is only available with a license of Qwickly Attendance Pro

Qwickly Attendance Pro allows administrators to schedule sessions for each course through a file upload. 

To access this, admins can go to their instance's Qwickly Attendance Pro page and navigate to "Schedule Sessions" located under "Tools".

This will take the users to the schedule session page. The user is given two options to select from: 

• One Session per Day (Allows just one session per course per day)
• Up to Three Sessions per Day (Allows up to three sessions per course per day)

CSV File Format

The upload file needs to be in a CSV format and can be either a .txt or .csv extension. The upload file should always be formatted the following way:

Course LMS ID/Course Code, Start Date, End Date, Pattern, Time

The Start Date and End Date need to be formatted as YYYY-MM-DD (Example value: 2020-12-25)

The Pattern refers to the days in the week where the class meets. The possible day values are U (Sunday), M (Monday), T (Tuesday), W (Wednesday), R (Thursday), F (Friday) and S (Saturday). As an example, a class which meets on Mondays, Wednesdays and Fridays would have the pattern MWF.

NOTES:

• The file does not accept duplicate rows for courses. You will need to have one entry per course.
• Start and End dates for courses can go 6 months into the past or 1 year into the future from the date it is scheduled. If dates are beyond this range, the tool will not schedule these attendance dates.

Example File Screenshots

The following screenshot shows a sample of the upload file using a Course's LMS ID and the One Session per Day format. In this example, we are using Canvas Courses. The file contains the dates, times and schedules of 2 courses.

This screenshot shows a sample of the upload file using a Course's LMS ID and the Up to Three Sessions per Day format. In this example, we are using Canvas Courses. The file contains the dates, times and schedules of 2 courses with 1 course that meets at 3 separate times on the same day.

Once the file has been successfully upload, the following message should appear on the screen:

Your file is being processed! The system will start scheduling sessions for your courses soon. Check your Instance Logs in a while to check on the status of this request.

The Instance Logs can be checked after some time which should show messages about the status of the session scheduling. The logs will include a message of when the file upload was started and when the session creation process finished, along with any further error logs.